Job Summary
This position is responsible for providing support to the GCHRO by ensuring  all administrative matters concerning HR function across PPB Group are handled in a manner that is appropriate and delivers high level of efficiency and effectiveness.  

Job Responsibilities
Secretarial Support
•    Manage the professional and personal meeting schedules for GCHRO
•    Prioritize GCHRO’s work agenda and logistics arrangement including room reservation and preparation
•    Coordinate meeting scheduling through effective calendar management as well as prompt and professional liaison with internal/external stakeholders 
•    Prepare meeting agenda, presentation materials, meeting minutes and other documents as needed to facilitate effective meeting and track follow-up actions
•    Organize and maintain proper record keeping system for easy retrieval of data and information
•    Facilitate effective flow of information to all target parties in alignment with  GCHRO’s directives 
•    Screen telephone calls and correspondence, and relay important messages to GCHRO
•    Handle and track expense claims
•    Maintain confidentiality of all materials within GCHRO’s office and ensure proper handling of information/document disposal

General Administration 
•    Maintain, update and track the record of PPBHO HR budget and expenditure
•    Maintain and ensure Group HR calendar stays updated and accessible by target parties to facilitate effective planning
•    Support Group HR Solutions Team on logistics coordination of HR events and activities 
•    Manage the process of billings, cross charging and payment tracking for group-wide HR initiatives in liaison with the relevant internal and external stakeholders
•    Maintain proper filing system for ease of record retrieval 
•    Prepare HR reports as and when needed
•    Maintain confidentiality at all times, exercise discretion and diplomacy in handling HR related information
•    Any other administrative support to enable effective operation of the Department as assigned by GCHRO

Qualification

Minimum Diploma in any discipline, preferably   Human Resources Management, Business Administration or Secretarial studies.

Relevant Experience & Years of Service

•    Minimum 5 years of relevant experience

Technical Skills & Professional Knowledge
•    Microsoft Office, particularly strong in PowerPoint

Competencies
•    Be proactive and adept in problem-solving including the ability to anticipate, identify and resolve issues in a timely manner
•    Possess strong interpersonal skills
•    Be able to communicate effectively both written and orally with internal and external stakeholders
•    Be resourceful in gathering, able to effectively interpret and analyze, and present data and  information in a logical and meaningful manner
•    Be organized, able to prioritize and plan work activities efficiently as well as multitask
•    Be attentive to details, thorough,  accurate and able to deliver work of high quality
•    Be dependable, able to follow instructions and able to improve performance through feedback