Handles/oversees the corporate secretarial responsibilities and associated affairs for PPB Group Berhad, as well as a diverse portfolio of companies and clients.

Job Responsibilities

• Ensuring compliance with continuing disclosure and announcement obligations under the Listing Requirements [LR”], (including ad hoc announcements on transactions, quarterly results, etc) and Companies Act 2016 [“CA2016”], to be prepared in a timely, factual, clear, accurate, succinct, in strict compliance with the LR, substantiated with documentary proof etc. including reviewing and drafting.
• Reviewing the resolutions, forms, statutory returns and documents prepared by the secretarial executive(s): -
  • for lodgment with the Companies Commission of Malaysia;
  • or submission to Bursa Securities of semi-annual returns as at 30th June and 31st December of each calendar year;
  • in updating and maintaining statutory records including registers and minutes books; and
  • in relation to the audit of the annual financial statements.

• Involved in the overall planning (including drafting and reviewing the related documents in particular, minutes of the meeting) and convening of quarterly board and other board committee meetings and all such other ad hoc meetings (physically and/or virtually) from time to time. Of particular importance in this regard are: -
  • that board and committee papers prepared whether in hard and soft copies are comprehensive, accurate, succinct and factual;
  • that board and committee files including but not limited to meeting papers/reports are professionally presented, compiled and dispatched in a timely manner; 
  • timely notice be given to the directors, committee members and managers in attendance;
  • that draft minutes are prepared and circulated to the directors in a timely manner; and
  • that timely and accurate announcement be made to the Bursa Securities before and after the meeting, where applicable.
• Liaise with the Companies Commission of Malaysia (“CCM”), Bursa Securities and other regulatory and government authorities on statutory and regulatory compliance related matters, directors’ reports and matters related to audited financial statements including, but not limited to coordinating with the Business Units in respect of the same.
• involved in the overall planning (including drafting and reviewing the related documents in particular, minutes of the meeting) and convening of the annual shareholders’ meeting and other ad hoc shareholders’ meeting from time to time; in this connection, to ensure inter alia that:-

1. 1. venue of the shareholders’ meetings be pre-booked in advance as well as the backdrop for the stage and seating arrangements;
   2. refreshment and meals for helpers be pre-arranged in advance;
   3. sufficient notice be served on shareholders;
   4. shareholders’ circular, where applicable, be duly despatched;
   5. liaising and working closely with the Company Registrar to obtain timely Record of Depositors;
   6. sufficient information be prepared and given to the chairman and board members;
   7. chairman agenda be prepared;
   8. timely and accurate announcements be made to the Bursa Securities before and after the shareholders’ meeting, where applicable; and
   9. preparation of draft minutes.

• Provide technical advice on CA2016, BSLR and other relevant laws and regulations to colleagues in the PPB group, and clients.
• Involved in the overall drafting, vetting and finalizing of documents in relation to directors and senior management team’s conflict of interest disclosure, beneficial owner disclosure, constitution of public and private companies, board charter, terms of reference of board committees, remuneration policy as well as fit and proper policy.
• Involved in the overall drafting, vetting, finalizing of the corporate governance report and statement, board committee reports, shareholders’ circular eg. circular on recurrent related party transactions and share buy-back, resolutions, announcements on corporate exercise/proposals and forms as well as to ensure that the information contained therein be accurate, succinct as factual as matched against the source of information, as well as liaise with the solicitors and investment bankers where applicable.
• Undertaking the role of a company secretary or joint company secretary and/or having oversight of PPB Group Berhad’s subsidiaries, associate companies and/or affiliates.
• Assisting the Group Company Secretary in-
• • ensuring that board procedures are followed and reviewed regularly and that applicable rules and regulations for the conduct of the affairs of the board are complied with;
  • advising the board members on all applicable rules, laws, regulations and governance practices affecting the Company and/or the directors as well as their roles and responsibilities;
  • keeping abreast of, and informing, the board of current and new developments regarding LR, best corporate governance practices, and all other related laws;
  • reviewing and advising on governance practices meet the board’s duties and obligations and stakeholders’ expectations; and
  • facilitating the appointment of new directors and assisting in directors’ training and development.
  • Oversees 3 staffs, ie. Joey Tan Chor Fen, Lai Jie Hwa and Amirul Mahayuddin, including but not limited to any staffs of the subsidiaries employed in corporate secretarial function, in particular FFM group of companies.

Education & Qualification

• Holds a valid company secretary licence; and
• ICSA /MAICSA/LLB (law degree) qualifications or equivalent and a member of any of the governing bodies in respect of company secretaries.

Relevant Experience & Years of Service

• Minimum 8 years’ experience in company secretarial practice in a public listed company.
• A law qualification would be an added advantage.

Technical Skills & Professional Knowledge

• Familiarity with all applicable laws, rules and regulations including the Companies Act 2016, Main Market Listing Requirements of Bursa Malaysia Securities Berhad (”LR” or “Bursa Securities”), Malaysian Code on Corporate Governance etc
• Able to demonstrate knowledge on corporate governance principles and secretarial practice
• Proficiency in MS Office

Competencies

• Possess strong work ethics and able to maintain strict confidentiality and integrity
• Able to work independently, with high accuracy and attention to details
• Excellent verbal and written command of Bahasa Malaysia and English
• Superior interpersonal and communication skills (oral and written), capable of engaging stakeholders and management at all levels.