Assistant, Merchandise Admin | Damansara Jaya, Selangor

Job Summary

• Provide administrative support to the Loyalty & Merchandise department, including records management, PO/budget coordination, and inventory upkeep of HQ merchandise.

Job Description

1. Provide administrative support to the Merchandise Product Sourcing team:

• Issuance of Purchase Orders according to product sourcing requirements.
• Manages merchandise stock and monthly stock count.
• Prepare and update company databases of all cinema locations.
• Maintain and update company databases of all cinema locations.
• Organize a filling system for important and confidential company documents.
• Assist on the ordering of concession merchandise.

2. Support Merchandise Channel team administration:

• Liaise with IT & Cinema team on any issues relating to POS system.
• Arrange and coordinate stock deliveries between cinema and flagship outlets for Keepsake Online order fulfilment.
• Support the Customer Service team on order information fulfilment are duly registered.
• Coordinate logistic issue with external deliver parties on order fulfilment.

1. Liaising with internal and external parties

• Checking vendor’s payment with Finance Accounts Payable.
• Liaise with vendor on-boarding processes.
• Preparation of Memo and coordination of stock collection upon receiving internal and external requests.
• Compile concession merchandise damage report and send to related parties.
• Conduct frequent status follow up with involved parties.

2. Ad hoc duties as assigned to fulfill department and company programs/events. 

Job Requirements

• Diploma in Business Administration or relevant field.

• Minimum of 3 years' of proven work experience as an Administrative Officer or in similar role.

• Proficient in Microsoft Office applications, particularly Excel (e.g., Pivot Tables and VLOOKUP), with experience in data tracking and reporting.

• Strong written and verbal communication skills, with a strong attention to detail.