Senior Executive, Sales Admin | Damansara Jaya, Selangor.

Job Summary

• Assist and facilitate corporate sales and CineAd functions by providing coordination, administrative support, and liaison support in line with departmental objectives.

Job Responsibilities

1. Sales Support

• Preparing confirmation letter and related sales documentations.
• Follow up with Sales PICs on outstanding payments based on finance ageing reports
• Creation and manage campaign and promo codes for Sales Department
• Review advance billing list from finance to ensure complete agency billing before month-end
• Key PIC for CRM system

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2. Reports

• Generate weekly and monthly sales reports for Sales weekly meeting and Division meeting
• Generate monthly bank campaign reports for Sales PICs
• Track and consolidate individual Sales PICs sales forecast
• To post invoices and generate AR accounts for Finance Dept end of the month
• To ensure Statement of Accounts are issued and sent to debtors within 2 weeks after monthly closing.

3. General Administration

• Manage Department Stationery supplies
• Assist the department with ad-hoc administrative tasks such as handling courier arrangements, printing/binding sales materials, and coordinating meeting room logistics.
• Establish and maintain a systematic filing system (both physical and digital) for department documents
• To ensure proper recording of company’s fixed assets
• Any Other Related Ad Hoc Company Projects Assigned

Job Requirements

• Diploma in Business, Marketing, Finance or a related field.
• At least 3 years’ experience in corporate sales administrative roles, preferably within the entertainment, marketplace, leisure, retail, or other fast-paced industries.
• Proficient in Microsoft Office Suite (Office 365), including Outlook, Word, Excel, and PowerPoint.
• Possess basic accounting knowledge would be added advantage