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Company Secretary

FFM Berhad, Sungai Buloh, Selangor
 
The Company Secretary will provide strategic and professional corporate secretarial services to the FFM Group of Companies, ensuring compliance with the Companies Act 2016, Bursa Malaysia listing requirements (if applicable), and all other regulatory obligations. This role involves maintaining high standards of corporate governance, facilitating board and shareholder processes, managing statutory records, and supporting corporate exercises. The Company Secretary will also advise the Board and Management on regulatory compliance and best practices in corporate governance.
 
 
Responsibilities
 
Corporate Secretarial Leadership
  • Lead and manage the Corporate Secretarial function across the FFM Group.
  • Formulate, implement, and maintain internal policies, procedures, and best practices for effective corporate secretarial operations.
  • Advise the Board of Directors and senior management on statutory and regulatory requirements, governance matters, and updates to corporate legislations.
 
Board and Shareholder Governance
  • Manage the full cycle of Board, Board Committees, and Shareholder meetings: agenda setting, preparation and circulation of meeting papers, minutes-taking, and follow-up on matters arising.
  • Ensure timely execution of board resolutions and decisions, and monitor compliance with governance and disclosure requirements.
 
Regulatory Compliance and Filings
  • Ensure accurate and timely filing of statutory forms, annual returns, and other submissions to the Companies Commission of Malaysia (SSM).
  • Liaise with SSM, external auditors, tax agents, and legal advisors on corporate secretarial matters.
 
Corporate Exercises
  • Support the execution of corporate exercises such as restructuring, acquisitions, disposals, incorporation of companies, or capital reduction, etc.
  • Coordinate due diligence, ensure compliance with statutory and regulatory obligations, and support negotiations with external advisors.
 
Stakeholder Engagement
  • Work closely with secretarial personnels in subsidiaries (local and overseas) to ensure consistent governance practices across the Group.
  • Maintain strong professional relationships with regulators, legal counsel, auditors, and other external parties.
 
Cross-functional Collaboration
  • Partner with Legal, Finance, HR, and other business functions to align governance processes with operational objectives.
  • Provide secretarial support and advice for internal projects, compliance initiatives, and transformation programmes.
 
People Leadership and Culture Development
  • Build, lead, and develop a competent, motivated and highly-performing team at all levels of the department.
  • Foster a workplace culture centred on safety, accountability, innovation, collaboration, and continuous improvement.
  • Set clear performance expectations and KPIs, conduct performance reviews, and provide coaching, feedback, and career development opportunities.
  • Champion leadership development and succession planning through mentoring, coaching, and talent management initiatives.
  • Identify and address workforce capability gaps through structured learning and development programmes.
 
General Leadership and Support
  • Model and uphold the company’s culture, values, and ethical standards, inspiring trust and accountability at all levels.
  • Demonstrate adaptability and collaboration in supporting group-wide initiatives and cross-functional projects.
  • Undertake special assignments and additional responsibilities as delegated by senior management from time to time. 
 
Qualifications, Relevant Experience & Skills
  • ICSA qualification or equivalent
  • Must be a member of MAICSA or an approved body under the Fourth Schedule of the Companies Act 2016 and hold a valid practicing certificate issued by SSM.
  • Minimum 7 years of relevant experience in corporate secretarial practice, preferably in a public-listed or diversified group
  • Strong exposure to group structures, intercompany arrangements, and corporate governance frameworks.
  • Strong working knowledge of the Companies Act 2016, Listing Requirements (if applicable), and other relevant laws.
  • Experience with corporate exercises and Board-level engagement.
  • Proficient in using corporate secretarial software and tools.
 
Competencies
  • Able to make and assess personal/team decisions and align actions with organisation’s vision and mission; demonstrates and models alignment and adherence to organisation’s values, ethical boundaries, and professional work ethics.
  • Able to establish and maintain open/trusting relationships with colleagues and stakeholders to nurture collaborative partnerships and work towards a common goal.
  • Able to contribute and encourage new ideas and approaches to support business growth; demonstrate openness to and enthusiasm for new initiatives and appropriately challenges the status quo; adapt and improvise quickly, appropriately, and decisively to internal/external changes.
  • Able to display accountability for team and personal decisions/outcomes and take proactive actions to achieve results with dedication to follow through on commitments; create plans and manage resources to accomplish and deliver self and team’s commitments.
  • Able to understand and prioritises customers’ needs/expectations and develops customer-centric solutions to improve service delivery. Recognises and develops business/ collaboration opportunities in various external and internal interactions.
  • Appreciates the complex interrelationships between external factors and internal business operations and develops strategic plans in response to market shifts and shocks anchored on organisation's vision, purpose and strategy.
  • Nurtures the culture of learning organisation.
 

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