FFM FARMS SDN BHD|GURUN FARM, KEDAH

Job Responsibilities:

• Plan, organize, coordinate and direct day to day administrative, risk and sustainability functions.
• Coordinate and/or make purchases and payments, according to Company’s procedures and communicate with other Head of department and suppliers as and when required.
• Coordinate and communicate with farms/head office on administrative matters.
• Process sales orders and documentation, coordinate transport and delivery, and communicate with the Sales or Customer as and when required.
• To comply with the requirements of the documented Quality Management System.
• To update & maintain all quality system related documents & records and ensure all quality records are kept & filed properly.

Person Specifications:

Education & Qualification

• Candidate must possess at least a Diploma in Business Administration or equivalent.

Relevant Experience & Years of Service

• Minimum 5 years’ experience at Administration.

Technical Skills & Professional Knowledge

• Display a high degree of accuracy, attention to details and the discipline to follow up outstanding matters.
• Detail-oriented, good interpersonal skills, team player and possesses self-initiative.
• Good verbal and written communication skills to effectively communicate with employees and stakeholders.
• Experienced in executing and improving procedures.
• Able to engage in a professional and collaborative manner with internal and external stakeholders.
• Well verse in Word, Excel and PowerPoint. Experience in SAP environment, Microsoft Outlook, Team and OneDrive is an added advantage.
• Strong organizational and time management skills to meet deadlines and manage multiple priorities.

Competencies

• Able to make and assess personal/team decisions and align actions with organization’s vision and mission.
• Able to establish and maintain open/trusting relationships with colleagues and stakeholders to nurture collaborative partnerships and work towards a common goal.
• Able to contribute and encourage new ideas and approaches to support business growth; demonstrate openness to and enthusiasm for new initiatives and appropriately challenges the status quo; adapt and improvise quickly, appropriately, and decisively to internal/external changes.
• Able to display accountability for team and personal decisions/outcomes and take proactive actions to achieve results with dedication to follow through on commitments; create plans and manage resources to accomplish and deliver self and team’s commitments.
• Able to understand and prioritise stakeholders’ needs/expectations and develop solutions to improve service delivery.
• Able to appreciate the complex interrelationships between external factors and internal business operations and inspires, influences, and motivates others toward a common goal for mutual success partnerships.
• Able to nurture the culture of learning organization.
• Able to develop strategic plans in response to market shifts and shocks to accomplish organizational goals; adaptability to changes in business landscape.