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Senior Executive, Legal & Compliance

FFM Berhad, Sungai Buloh, Selangor
 
Work with and support the Head, Legal and Compliance in legal & compliance matters related to the company’s operations. Work scope can include but not limited to research, drafting and reviewing contracts, preparing documentation, reporting etc.   
 
 
 
Responsibilities
Legal
  • Conduct legal research based on the company’s specific issues to provide accurate and timely advice as well as determining applications of relevant/specific laws and legislations.
  • Prepare, draft and vet contracts, agreements, legal correspondence and other legal documentation to safeguard the Group’s interests.
  • Provide legal support, advice and guidance on matters pertaining to compliance, contract negotiations, litigation matters, as well as liaising/ coordination with external parties, including lawyers.
  • Manage and coordinate litigation and dispute matters, including:

 

      1. liaising with external solicitors;
      2. tracking court timelines, filings, and procedural developments;
      3. reviewing drafts prepared by external counsel; and
      4. keeping internal stakeholders apprised of case progress and risks.

 

  • Liaise with internal stakeholders and external legal advisers on debt recovery matters.
  • Provide support relating to matters pertaining to trademark registration, conveyancing and other ad‑hoc legal matters as assigned.
  • Prepare monthly reports, status updates and summaries for management and shareholders.
  • Conduct briefings and trainings to internal stakeholders on to raise legal awareness among business units.
 
Compliance
  • Proactively uphold the Group’s compliance with applicable rules, laws, and regulatory requirements, code of ethics, business conduct as well as internal policies and procedures.
  • Identify and mitigate risks associated with non-compliance, thereby protecting the Group from potential legal penalties, financial losses, and reputational damage.
  • Support the development and implementation of compliance programs, assessment of compliance status, training and education of all stakeholders for awareness and ownership and keeping abreast with the relevant compliance laws and regulations which may affect the Group’s operations.
  • Assist in the implementation, management and improvement of the Group’s anti-bribery and corruption policies and procedures.
  • Assist in the implementation and continuous improvement of the Group’s due diligence procedures for procurement.
  • Assist in the preparation of compliance reports to the relevant management team.
 
General
  • Model and uphold the company’s culture, values, and ethical standards, inspiring trust and accountability at all levels.
  • Demonstrate adaptability and collaboration in supporting group-wide initiatives and cross-functional projects.
  • Undertake special assignments and additional responsibilities as delegated by senior management from time to time. 
 
 
Qualification, Skills & Experience
  • Candidate must possess at least a Bachelor of Law (LL.B).
  • At least 5 years of work experience in the legal profession (with at least 2 years of in-house experience) is required for this position. Experience in Compliance/ Integrity / Anti-Bribery & Anti-Corruption is advantageous.
  • Proficient in conducting comprehensive legal research, analysing statutes, regulations, case laws, and legal precedents to provide accurate and informed legal advice.
  • Strong understanding of contract principles, drafting, negotiation, and review of contracts to protect the organisation’s interests and ensure compliance with legal requirements.
  • Excellent legal writing skills to draft, review, and edit legal documents, including contracts, agreements, policies, memos, and correspondences.
  • Knowledge of civil and commercial litigation processes, including preparation of legal briefs, document management, and coordination with external counsel.
  • Knowledge of corporate laws, governance best practices, and compliance requirements to ensure the organisation operates within legal and ethical frameworks.
  • Understanding of data protection and privacy laws, and knowledge of best practices for data privacy and data security management.
  • Skillful in identifying legal risks, assessing their potential impact, and developing risk mitigation strategies and compliance programs.
  • Experience in employment laws and regulations, including hiring practices, employment contracts, discrimination, harassment, termination, and other employment-related legal issues will be advantageous.
 
Competencies
  • Able to make and assess personal/team decisions and align actions with organisation’s vision and mission; demonstrates and models
  • alignment and adherence to organisation’s values, ethical boundaries, and professional work ethics.
  • Demonstrates professionalism, integrity, and sound judgment in all dealings with internal and external stakeholders.
  • Able to establish and maintain open/trusting relationships with colleagues and stakeholders to nurture collaborative partnerships and work towards a common goal.
  • Able to contribute and encourage new ideas and approaches to support business growth; demonstrate openness to and enthusiasm for new initiatives and appropriately challenges the status quo; adapt and improvise quickly, appropriately, and decisively to internal/external changes.
  • Able to display accountability for team and personal decisions/outcomes and take proactive actions to achieve results with dedication to follow through on commitments; create plans and manage resources to accomplish and deliver self and team’s commitments.
  • Able to understand and prioritises customers’ needs/expectations and develops customer-centric solutions to improve service delivery. Recognises and develops business/ collaboration opportunities in various external and internal interactions.
  • Appreciates the complex interrelationships between external factors and internal business operations and develops strategic plans in response to market shifts and shocks anchored on organisation's vision, purpose, and strategy.
  • Nurtures the culture of a learning organization.
  • Able to develop strategic plans in response to market shifts and shocks to accomplish organizational goals; adaptability to changes in business landscape.
 
 
 

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