FFM FARMS SDN BHD | SG. BULOH, SELANGOR

Job Summary

Senior Specialist, Risk and Compliance supports the Senior Manager in ensuring the company's full adherence to all relevant legal, regulatory, and internal policy requirements, with a specific focus on alignment with Group-level policies. This pivotal role is responsible for proactively identifying, assessing, and mitigating operational and compliance risks, thereby safeguarding the company's integrity and long-term sustainability within the Group's framework. The role also contributes to the company’s broader sustainability initiatives, ensuring strategies and reporting are implemented effectively.

Job Responsibilities
Compliance Management:
•    Assist in the development, implementation, and maintenance of the company's compliance framework, policies, and procedures in line with relevant laws, regulations, and industry standards (e.g., anti-bribery and corruption, data privacy, consumer protection, environmental regulations).
•    Monitor changes in laws and regulations that may impact the company's operations and advise the Senior Manager on necessary adjustments.
•    Conduct regular compliance reviews and audits across all branches to identify gaps and ensure adherence to established policies and procedures.
•    Prepare and submit compliance reports to the Senior Manager and relevant stakeholders.
•    Facilitate training and awareness programs for employees on compliance matters, including code of conduct, data privacy, and anti-bribery policies.

Risk Management:
•    Support the identification, assessment, and analysis of operational, reputational, financial, and strategic risks across all company branches.
•    Assist in developing and implementing risk mitigation strategies and controls.
•    Maintain a comprehensive risk register, tracking identified risks and the effectiveness of implemented controls.
•    Conduct root cause analysis for identified incidents and recommend corrective actions.
•    Participate in business continuity planning and disaster recovery initiatives to enhance organizational resilience.

Legal Support & Advisory:
•    Serve as a key liaison with internal and external stakeholders on matters such as contract review, litigation, and regulatory inquiries.
•    Conduct preliminary legal research and provide summaries to the Senior Manager on specific legal topics.
•    Draft legal documents and prepare responses to regulatory bodies as required.

Integrity & Ethics:
•    Champion a strong ethical culture throughout the organization.
•    Assist in the investigation of reported breaches of the Code of Conduct, policies, or relevant laws, ensuring thoroughness, impartiality, and confidentiality.
•    Develop and deliver integrity and ethics training programs to reinforce company values.

Sustainability Initiatives:
•    Drive the implementation and monitoring of the company's sustainability initiatives, focusing on environmental impact, social responsibility, and governance.
•    Oversee the collecting and analysis of data for sustainability reporting.
•    Contribute to the development of sustainable practices across all departments.

Policy & Procedure Development:
•    Draf, review, and update company policies and procedures to ensure clarity, completeness, and compliance with Group standards.
•    Ensure policies are effectively communicated and easily accessible to all employees.

Person Specifications and Competencies
Education & Experience:
•    Bachelor's degree in Law, Business Administration, Risk Management, Finance, or a related field.
•    Professional certifications in Risk Management (e.g., CRM, FRM) or Compliance (e.g., CAMS, GRCP) are highly advantageous.
•    Minimum of 8-10 years of experience in risk management, compliance, internal audit, or a legal role, preferably within a corporate environment with multi-branch operations.
•    Strong understanding of Malaysian legal and regulatory landscape, including company law, contract law, anti-corruption laws (e.g., MACC Act), data protection (e.g., PDPA), and relevant industry-specific regulations.

Competencies:
•    Analytical & Critical Thinking: Ability to analyze complex information, identify potential risks, and develop effective solutions.
•    Problem-Solving: Strong ability to diagnose issues, evaluate options, and implement effective remedies.
•    Attention to Detail: Meticulous in reviewing documents, policies, and ensuring accuracy in compliance processes.
•    Integrity & Ethics: Unwavering commitment to ethical conduct and upholding the highest standards of integrity.
•    Communication Skills: Excellent written and verbal communication skills in English and Bahasa Malaysia. Ability to articulate complex legal and compliance concepts clearly and concisely.
•    Interpersonal Skills: Ability to build strong working relationships with internal and external stakeholders, including legal counsel, regulators, and employees.
•    Research Skills: Proficient in conducting legal and regulatory research.
•    Project Management: Ability to manage multiple tasks and projects simultaneously, meeting deadlines.
•    Confidentiality: Discreet and trustworthy in handling sensitive and confidential information.
•    Adaptability: Ability to adapt to changing regulatory environments and business needs.
•    Proactive Approach: Demonstrates initiative in identifying potential risks and compliance gaps before they become issues.